Enable Track Changes
- Open your Word document.
- Go to the Review tab at the top of the screen.
- In the Tracking section, click on Track Changes to turn on the feature.
- Once enabled, Word will begin to track any changes you make, highlighting them for easy identification.
2. Set Tracking Preferences
- Click the small arrow next to the Track Changes button to open additional options.
- Select Change Tracking Options to customize how changes are displayed.
- Markup: Choose how changes (insertions, deletions, and formatting) appear in the document (e.g., with colored text, in balloons, or inline).
- Balloons: Decide if changes should appear in the margins as balloons.
- Formatting: Control how changes to formatting (like font or paragraph style) are tracked.
- Once you’re happy with your settings, click OK to save.
3. Make Edits
- Now, as you make changes to the document, Word will track them:
- Insertions: Any text you add will appear underlined or in a different color.
- Deletions: Text you remove will have a strikethrough.
- Formatting Changes: Changes in font size, style, or other formatting will be highlighted.
- Comments: You can add comments by selecting text and clicking New Comment in the Comments section of the Review tab.
- Each change will show who made it and when.
4. View Tracked Changes
You can choose how to view the tracked changes:
- Simple Markup: Shows the final version of the document with a red line in the margin to indicate changes.
- All Markup: Displays all changes—insertions, deletions, and comments—in the document.
- No Markup: Hides all tracked changes, showing only the final version.
- Original: Shows the original version of the document before any changes.
- Choose your preferred view under the Tracking section in the Review tab.
5. Accept or Reject Changes
- Once you’ve reviewed the changes, you can either accept or reject them:
- Go to the Review tab and look for the Changes section.
- Use the Accept or Reject buttons to apply or remove individual changes.
- You can also click Accept All or Reject All to apply or remove all changes at once.
6. Turn Off Track Changes
- When you’re finished tracking changes, turn off the feature:
- Go back to the Review tab and click Track Changes again to disable it.
- Note: Turning off Track Changes doesn’t delete previously tracked changes. You still need to accept or reject them before finalizing the document.
7. Save the Document
- After finishing your edits, save the document. If you’re sharing it, save it as a new file or keep it in its current format so that tracked changes are preserved for others to review.
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