Insert Outlook Contacts into Word
There are several ways to include contact details in a Word document. One of the most efficient methods is adding an Address Book button to the Quick Access Toolbar, enabling quick access to contacts across Microsoft Office applications.
Adding the Address Book Button to the Quick Access Toolbar
- Open the Quick Access Toolbar Settings:
Click the arrow icon in the Quick Access Toolbar to open the drop-down menu, then select More Commands. - Access Customization Options:
In the sidebar on the left, choose Quick Access Toolbar. From the Choose Commands From drop-down menu, select Commands Not in the Ribbon. - Add the Address Book Command:
Find and select Address Book from the list, then click Add. Click OK to confirm. The Address Book button will now appear on the Quick Access Toolbar.
Inserting Contacts into a Word Document
- Position the Cursor:
Place your cursor where you want the contact information to appear. - Select a Contact:
Click the Address Book icon in the Quick Access Toolbar. A list of contacts will appear. - Insert Contact Information:
Choose the desired contact and click OK. The contact’s details—such as name, email address, phone number, or address—will be inserted into the document. The exact information depends on how thoroughly the contact details were entered when the contact was created or updated.
By customizing the toolbar, you can streamline the process of adding contacts to your Word documents, saving time and effort.