Improving Word’ Grammar Checker

Microsoft Word includes a robust grammar checker that, with a few adjustments, can rival popular tools like Grammarly. While Grammarly offers more extensive features and cross-platform compatibility, Word’s built-in solution is effective and entirely free. Here’s how to maximize its potential.

Step 1: Access Grammar Checker Settings

1. Open Word Options:
   • Click File in the top-left corner of Word.
   • Select Options at the bottom of the left-hand menu.
2. Navigate to Proofing Settings:
   • In the Word Options window, click Proofing on the left pane.
   • Scroll to the When correcting spelling and grammar in Word section.
3. Open Grammar Settings:
   • Click the Settings button.

Step 2: Customize Grammar Rules

1. Enable Advanced Rules:
   In the Grammar Settings window, you’ll find a variety of rules, many of which are disabled by default.
   Examples of available rules include:
   • Passive Voice: Detect sentences written in the passive voice.
   • Split Infinitives: Highlight cases where an infinitive verb is split.
   • Jargon: Identify and suggest alternatives for complex or technical terms.
2. Resume-Specific Rules:
   • Enable the Resume section to catch errors specific to professional resumes.
   • These rules help detect repetitive phrases, inconsistent formatting, and other common mistakes.
3. Make Selections:
   • Check the boxes next to the rules you want to enable.
   • Click OK to save your changes.
4. Reset to Default (Optional):
   • If needed, you can click Reset All to revert the grammar checker to its original settings.

Step 3: Using the Grammar Checker in Word

• Detecting Errors:
  Grammar errors are underlined with blue squiggles in Word.
• Viewing Suggestions:
  Right-click on the underlined text to view suggestions and make corrections.
• Understanding Rules:
  For detailed explanations of specific rules, visit Microsoft’s online help site for comprehensive guidance.

Comparison with Grammarly

• Advantages of Word’s Grammar Checker:
  • Free and built into Microsoft Word.
  • Tailored grammar settings, including resume-specific rules.
  • Continuous improvements, with AI enhancements rolling out since 2019.
• Limitations:
  • Lacks Grammarly’s breadth of features, such as tone analysis and web-wide functionality.
  • Some advanced refinements may still require a tool like Grammarly for best results.

By enabling Word’s advanced grammar rules, users can leverage a powerful, cost-free tool to improve their writing, making it a viable alternative for most day-to-day needs.

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