Improving Microsoft Word’s Grammar Checker

Microsoft Word has a built-in grammar checker that can be enhanced to catch more advanced grammar issues. Here’s how to boost Word’s grammar checking capabilities:

Step 1: Access Word’s Grammar Settings

1. Open Word and click File in the top-left corner of the window.
2. Select Options at the bottom of the left pane.
   This opens the Word Options window.

Step 2: Open Proofing Settings

1. In the Word Options window, click Proofing in the left-hand menu.
2. Scroll down to the section labeled When correcting spelling and grammar in Word.
3. Click Settings to open the Grammar Settings window.

Step 3: Customize Grammar Settings

In the Grammar Settings window, you’ll find several options to enhance Word’s grammar checking:

1. Enable Advanced Rules:
   At the bottom, you’ll notice a variety of advanced grammar rules. These options are turned off by default but can be enabled to improve Word’s detection capabilities:
   • Passive voice
   • Jargon
   • Split infinitives
   • Resume-specific rules (which help with errors in resumes, like overuse of “I” or poor formatting).
2. Select Grammar Rules:
   Check the boxes next to the rules you want to enable.
   When you’re done, click OK to apply the settings.

Step 4: Review Grammar Suggestions

• Word will underline grammar issues with a blue squiggle.
• Right-click the underlined word or phrase to view suggestions and fix errors.

Step 5: Reset Settings (Optional)

If you ever want to return to Word’s default grammar settings:

1. Go back to the Grammar Settings window.
2. Click Reset All to undo any changes.
3. Click OK to apply the reset.

Additional Tips

• Word’s grammar checker is continually improving, and more features are available with Office 365 or newer versions.
• For those needing extra assistance, Microsoft provides detailed descriptions of each grammar rule on their online help site.

While Grammarly may still be more advanced, especially for web use, Word’s built-in grammar checker can be a powerful tool, especially when configured with all the available options.

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