Creating and Using AutoText in Word

Custom AutoText entries allow you to quickly insert frequently used phrases, saving time and effort in Microsoft Word. Here’s how to create, use, and manage these handy shortcuts.

Creating a New AutoText Entry

1. Highlight the Text:
   • Select the text in your Word document that you want to save as an AutoText entry.
2. Save the Entry:
   • Press Alt + F3 to open the Create New Building Block window.
   • Enter a descriptive name for the entry (up to 32 characters) and click OK.
   • The AutoText entry is now saved and ready to use.

Using an AutoText Entry

1. Insert the Entry:
   • Place your cursor where you want the text to appear.
   • Go to the Insert tab and click the Explore Quick Parts icon in the Text group.
   • Hover over AutoText in the drop-down menu.
2. Select Your Entry:
   • Choose your saved AutoText entry from the list.
   • The text will be inserted at the cursor’s position.

Deleting an AutoText Entry

1. Access AutoText Entries:
   • Navigate to the Insert tab, click the Explore Quick Parts icon, and hover over AutoText.
2. Delete an Entry:
   • Right-click the entry you wish to remove, then select Organize and Delete.
   • In the Building Blocks Organizer window, the selected entry will be highlighted.
   • Click Delete at the bottom of the window and confirm by selecting Yes.
   • The AutoText entry is now deleted.

By leveraging AutoText, you can significantly boost your productivity and maintain consistency in your documents.

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