Creating and Using AutoText in Word
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Custom AutoText entries allow you to quickly insert frequently used phrases, saving time and effort in Microsoft Word. Here’s how to create, use, and manage these handy shortcuts.
Creating a New AutoText Entry
- Highlight the Text:
- Select the text in your Word document that you want to save as an AutoText entry.
- Save the Entry:
- Press Alt + F3 to open the Create New Building Block window.
- Enter a descriptive name for the entry (up to 32 characters) and click OK.
- The AutoText entry is now saved and ready to use.
Using an AutoText Entry
- Insert the Entry:
- Place your cursor where you want the text to appear.
- Go to the Insert tab and click the Explore Quick Parts icon in the Text group.
- Hover over AutoText in the drop-down menu.
- Select Your Entry:
- Choose your saved AutoText entry from the list.
- The text will be inserted at the cursor’s position.
Deleting an AutoText Entry
- Access AutoText Entries:
- Navigate to the Insert tab, click the Explore Quick Parts icon, and hover over AutoText.
- Delete an Entry:
- Right-click the entry you wish to remove, then select Organize and Delete.
- In the Building Blocks Organizer window, the selected entry will be highlighted.
- Click Delete at the bottom of the window and confirm by selecting Yes.
- The AutoText entry is now deleted.
By leveraging AutoText, you can significantly boost your productivity and maintain consistency in your documents.