What Are Notes in PowerPoint?
The notes section in PowerPoint is designed for the presenter’s use only. While the slides themselves display the visuals and text needed for the audience, the notes often contain important information the presenter should reference during the presentation.
You can find the notes section below each slide in PowerPoint. To access it, click on the “Notes” button in the taskbar at the bottom of the window. This guide will walk you through the steps to add speaker notes in PowerPoint.
During a presentation, some prefer using Speaker Notes on a second screen to see their notes while presenting. If a second screen isn’t available or you prefer printed notes, you can easily print them as a handy alternative.
How to print PowerPoint with speaker notes?
Printing your PowerPoint slides with speaker notes is simple, though the process may differ slightly depending on whether you’re using Windows, Mac, or exporting to Word. Let’s walk through each method.
How to print slides with notes on Windows
- Open your presentation that includes speaker notes.
- Click on “File” in the top-left corner.
- From the sidebar menu, select “Print.”
- Enter the number of copies in the “Copies” field.
- Choose your desired printer in the “Printer” field.
- For additional settings, click “Printer Properties.”
- Under the “Settings” section, click “Full Page Slides” to open the dropdown.
- Select “Notes Pages.”
- Click “Print” to start printing your slides with notes.
How to Print a PowerPoint with Notes on Mac
Printing notes from your Apple device is straightforward. Here’s how to print PowerPoint slides with notes on a Mac:
- Open your presentation that contains the speaker notes.
- Click on “File” in the top-left corner.
- Select “Print.”
- Choose your printer from the “Printer” dropdown.
- Click “Show Details” at the bottom of the Print window.
- From the “Layout” menu, select “Notes.”
- Finally, click “Print” to print your PowerPoint slides with notes.
How to Print a PowerPoint Using Word
If you want to print notes from PowerPoint using Word on a PC, follow these steps:
- Open your PowerPoint presentation that contains your speaker notes.
- Click on “File.”
- Select “Export.”
- In the Export panel, choose “Create Handouts.”
- A “Send to Microsoft Word” dialog box will appear, allowing you to select either “Notes Next to Slides” or “Notes Below Slides.”
- Click the “Paste” option within the dialog box.
- Click “OK.”
- Word will automatically open the document. Once it’s open, go to “File.”
- Select “Print.”
- Adjust your printing settings as needed.
- Finally, click “Print” to print your document with notes.
