Printing in Word to Leave Room for a Hole Punch

When you’re preparing a document for a binder and need to leave space for hole punches, adjusting the margins in Microsoft Word ensures that no text gets cut off. Here’s how to make room for a hole punch:

Step 1: Measure Your Hole Punch

• Consider the hole punch size: Most hole punches cut about 0.5 inches from the edge of the paper. If you’re using pre-punched paper, check the spacing to ensure the margins are adjusted accordingly. For extra safety, consider increasing the margin to 0.75 inches.

Step 2: Open the Layout Tab

1. Go to the Layout tab on the Word ribbon.
2. Click the Margins button.

Step 3: Set Custom Margins

1. From the drop-down menu, select Custom Margins.
2. In the Page Setup window, adjust the margin on the side where the holes will be punched:
   • Top margin if punching at the top of the page.
   • Left margin if punching on the left side of the page.
3. For example, if you’re punching holes at the top, add 0.75 inches to the default 1.0-inch top margin.

Step 4: Adjust for Double-Sided Documents (Optional)

• If you’re printing double-sided and want to accommodate the hole punches in a binder, use the Gutter margin:
  1. In the Page Setup window, set a Gutter margin to adjust the space for hole punches on the inside edge of the page.
  2. This will add extra space to the left margin on odd-numbered pages and the right margin on even-numbered pages.

Step 5: Save Your Changes

• Once you’ve set your margins, click OK. Your document is now ready for hole punching without cutting off any text.

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